Purchasing Procedures 101:
- NO PURCHASES WILL BE MADE WITHOUT AN APPROVED PURCHASE ORDER
- A purchase requisition MUST be accompanied by a quote or a copy of a cart and must match the amount on the purchase order. If you order more than your approved PO, payment will be denied and you will be responsible for payment. Instructions on how to attach a document to your purchase requisition are available under “How To Guides”.
- When ordering in bulk, you must either use a purchasing cooperative (BuyBoard, TIPS, TxSmartBuy) or get three quotes. All three quotes must be attached to the purchase requisition. If you use a purchasing cooperative, you must include the contract number in the notes of the requisition.
- ALWAYS include/reference your purchase order (PO) number when placing your order.